Our software allows multiple ways to post a job. Jobs can be created by employers in self-service, or they can be imported from an external site. In such cases, it is recommended to review the information on the job, in order to ensure quality.
There are two specific use cases when a job’s information should be reviewed. For both scenarios, we offer dedicated views in the backend which allow you to process those jobs more easily.
Use Case 1: Jobs come without description
While the job description is a mandatory field for jobs posted via templates, it can happen that jobs posted via links or files come without any description because the system cannot extract any information. In order to allow a good mobile experience, administrators should monitor this page and insert job descriptions, if needed.
In the “Empty Description” table in the backend, you find all jobs that do not have any job descriptions. By opening each job you can insert a job description and save the job.
We recommend having a look at our documentation about the job types (template, link, PDF) to especially learn more about our parsing of descriptions: "Which job type is the best: Job via template, file, or link?".
Use Case 2: Jobs are not auto-published
The “Needs Review” table in the backend is especially relevant if you do not allow auto-publish jobs posted by employers or imported jobs. This is a setting we can set either on all jobs that were manually created by employers, or on specific importers only. After reviewing the job, a site admin needs to press the button “Approve and publish” for each job individually before it can be viewed in the frontend.
Important: If the job was approved by administrators one or more days after the job was posted in the frontend, the system automatically adds the lost days to the initial end date. If you change the start/end dates in the backend at the same time as you approve the job, the system will not automatically add any lost days.
However, to be on the safe side, we recommend ticking the checkbox "Do not include lost time". If the checkbox is checked, the lost days/hours/minutes are not added.
Do you need help editing a job in the backend? No worries, find more details in this article: "How can I edit a job?". ;-)
Needs Review Workflow and Job importers
For each importer, it is possible to decide whether or not jobs need to be reviewed before being published.
If an importer is set up with the "Needs Review" workflow enabled, it is important to also disable automatic job updates (Checkbox "Disable automatic updates"). Otherwise, on each import, the edited content will be overwritten by the original content of the importer and the job will be sent back to the "Needs Review" workflow state.
When the checkbox "Disable job updates" is checked it means that the imported jobs will not be updated even if the source in the XML feed will be changed. While new jobs will be created if the XML feed includes new entities, existing jobs will be unpublished if those jobs will be removed from the feed.