Emails | Overview of all available system emails

Trigger: A user registers on a site

Recipient: New user

Header: Verify your email address on [site:name]

Body:

Hello,

Thank you for registering on [site:name]. To complete the registration and verify your email address click the following link:

<a class="button_primary" href="[frontend:user:email-verification-url]">Verification link</a>

Thank you.

Kind regards,
The [site:name] team

Trigger: When an administrator activates an account of a user who has already registered, on a site where administrative approval is required

Recipient: New user

Header: Account details for [user:display-name] at [site:name] (approved)

Body:

[user:display-name],

Your account at [site:name] has been activated.

You may now log in by clicking this link or copying and pasting it into your browser:

[frontend:one-time-login-url]

This link can only be used once to log in and will lead you to a page where you can set your password.

After setting your password, you will be able to log in at [frontend:site-login-url] in the future using:

username: [user:account-name]
password: Your password

Kind regards,
The [site:name] team

Trigger: A user requests a new password

Recipient: The owner of the user account email (recruiter, applicant, site admin)

Header: Password reset information for [user:display-name] at [site:name]

Body:

Hello [user:display-name],

A request to reset the password for your account has been made at [site:name].

You may now change your password by clicking this link or copying and pasting it into your browser:

[frontend:user:reset-password-url]

This link will lead you to a page where you can set your password. It expires after one day and nothing will happen if it's not used.

Kind regards,
The [site:name] team

Trigger: A user updates the email address

Recipient: Owner of the new email address set in the account

Header: Email address change request at [site:name]

Body:

Hello,

A request to change your email address has been made at [site:name].

You need to verify the change by clicking on the link below:

<a href="[frontend:user:email-confirmation-url]">Verification link</a>

This is a one-time URL - it can be used only once. It expires after 24 hours. If you do not click the link to confirm, your email address at [site:name] will not be updated.

Kind regards,
The [site:name] team

Trigger: A user recently registered but not did verify the account yet

Recipient: The owner of the user account email (recruiter, applicant, site admin)

Note: Three reminders to verify their account are sent during the first week in regular intervals (every 2 days)

Header: Reminder to verify your email address on [site:name]

Body:

Hello,

A request to change your email address has been made at [site:name].

You need to verify the change by clicking on the link below:

<a href="[frontend:user:email-confirmation-url]">Verification link</a>

This is a one-time URL - it can be used only once. It expires after 24 hours. If you do not click the link to confirm, your email address at [site:name] will not be updated.

Kind regards,
The [site:name] team

Trigger: A (site) administrator created an account for a user in the backend

Recipient: New user

Header: An administrator created an account for you at [site:name]

Body:

Hello [user:display-name],

A site administrator at [site:name] has created an account for you. You may now log in by clicking this link or copying and pasting it into your browser:

[frontend:user:reset-password-url]

This link can only be used once to log in and will lead you to a page where you can set your password.

After setting your password, you will be able to log in at [frontend:site-login-url] in the future using:

username: [user:name] or your email address
password: Your password

Kind regards,
The [site:name] team

Trigger: A recruiter has successfully clicked the verification link in the verification mail

Recipient: Newly verified recruiter user

Header: Welcome to [site:name]

Body:

<h1>Welcome to [site:name]</h1>

Your account has been verified.

Are you ready to get started?

<h3>Job-Posting</h3> Create your job posting in a convenient way - via template, link or file.

<a href="[frontend:url]/job/wizard">Post a job now</a>

Kind regards,
The [site:name] team

Trigger: A (site) administrator created an account for a user in the backend

Recipient: Newly verified recruiter user

Header: Welcome to [site:name]
Body:
You can now access [site:name]’s services.

Using this account, you can easily create your job postings.

<b>Your username:</b> [user:mail]
<b>Password:</b> Click sign in below to set your password and sign in to the user interface, where you can post your first job.

<a href="[frontend:user:reset-password-url]" class="cta-link">Sign in</a>

Trigger: An applicant has successfully clicked the verification link in the verification mail

OR: A (site) administrator created an account for a user in the backend

Recipient: Newly verified applicant user

Header: Welcome to [site:name]

Body:

<h1>Welcome to [site:name]</h1>
Your account has been verified.

Are you ready to get started? We offer everything you need to find your new job - we are here for you!

<h3>Job-Search</h3>
Individual and precise - our job search offers you exactly the filter options you need.
<a href="[frontend:url]/jobs">Start with a job search</a>

<h3>Job-Alert</h3>
Missed your chance? Not with us! Set up a job alert to receive the newest jobs by email.
<a href="[frontend:url]/jobs">Set up your personal job-alert</a>

<h3>Company Profiles</h3>
Get insights to the companies and find the right one for you.
<a href="[frontend:url]/organizations">Look for companies now</a>

Trigger: A (site) administrator created an account for a user in the backend

Recipient: Newly verified applicant user

Header: Welcome to [site:name]

Body:

[site:name] offers everything you need to find your new job!

<h3>Search for jobs</h3><a href="[frontend:url]/jobs">Start with a job search</a>. Individual and precise, our job search offers exactly the filter options you need.

<h3>Set up job alerts</h3><a href="[frontend:url]/jobs#save-search">Set up your personal job-alert</a> to receive the newest jobs that fit you, directly to your Inbox.

<h3>Discover companies</h3><a href="[frontend:url]/organizations">Get insights</a> into different companies and find the right one for you.

<h3>Your new account</h3>All that, and more with your new account. <a href="[frontend:user:reset-password-url]">Sign in</a> and set your password to get started.
<b>Your username:</b> [user:mail]

<a href="[frontend:url]/jobs" class="cta-link">Start now</a>

Trigger: User attempts to cancel the account

Recipient: The user that requested account cancellation

Header: Account cancellation request for [user:account-name] at [site:name]

Body:

Hello [user:name],

A request to cancel your account has been made at [site:name].

You may now cancel your account on [frontend:url] by clicking this link or copying and pasting it into your browser:

[frontend:user:cancel-account-url]

NOTE: The cancellation of your account is not reversible.

This link expires in one day and nothing will happen if it is not used.

Kind regards,
The [site:name] team

Trigger: User cancels account successfully

Recipient: The user that requested account cancellation

Header: Account details for [user:display-name] at [site:name] (canceled)

Body: 

Hello [user:display-name],

Your account on [site:name] has been cancelled.

Kind regards,
The [site:name] team

Trigger: A (site) admin blocked a user

Recipient: User that has been blocked

Header: Account details for [user:display-name] at [site:name] (blocked)

Body:

Hello [user:display-name],

Your account on [site:name] has been blocked.

Kind regards,

[site:name] team

Trigger: A new recruiter has registered in self-service and the recruiter approval feature is enabled

Recipient: All site admin users

Note: Please find more information about this feature here.

Header: Bestätigung eines neuen Arbeitgeber-Accounts

Body:

Hallo [site_admin:account-name],

A new recruiter has registered an account on the job board and is waiting for approval:

[user:mail]

[user:first_name] [user:last_name]

[user:organization-name]

Please review the request and approve the account. Once the account is approved, the recruiter will receive a notification email and will be able to start posting jobs and publish their company profile.

Click here to verify the account! [user:edit-url]

Thanks!

Trigger: Job is successfully published 

Recipient: Job author

Note: Email can be disabled for job importers

Header: Job [node:title] was published

Body:

Hello [node:author:display-name],

Thank you for choosing our job board to list your job posting.

Your job posting <a href="[frontend:url]/node/[node:nid]">[node:title]</a> is now published.

Kind regards

Trigger: Job is successfully unpublished 

Recipient: Job author

Note: Email can be disabled for job importers

Header: Job [node:title] was unpublished

Body:

Hello [node:author:display-name],

Thank you for choosing our job board to list your job posting.

Your job posting <a href="[frontend:url]/node/[node:nid]">[node:title]</a> has expired.
You can republish the job or create a new job at any time.

Kind regards

Trigger: The job expires in 3 days 

Recipient: Job author

Note: The number of days can be configured

Header: Job [node:title] will expire soon

Body:

Hello [node:author:display-name],

We wanted to remind you that the following position <a href="[frontend:url]/node/[node:nid]">[node:title]</a> will expire soon. In case the right candidate hasn't applied so far, you can extend the runtime of the job.

<a href="[frontend:url]/job/wizard/upgrades/[node:nid]/addons">Extend runtime now</a>

Kind regards

Trigger: An anonymous applicant subscribes to receive a job alert

Recipient: Anonymous applicant

Header: Activate your saved search at [site:name]

Body:

Hello [user:display-name],

A saved search on [site:name] with this e-mail address was created. To activate this saved search, click the following link:

[search-api-saved-search:activate-url]

If you didn't create this saved search, just ignore this mail and the saved search will be deleted.

Kind regards,
The [site:name] team

Trigger: New jobs were published that match the applicant's alert criteria.

Recipient: (Anonymous) Applicant

Header: New results for your saved search at [site:name]

Body:

Hello [user:display-name],

There are new results for your saved search "[search-api-saved-search:label]": [search-api-saved-search-results:links]

Kind regards,
The [site:name] team

Trigger: Order Confirmation

Recipient: The recruiter who placed an order.

Optionally, an additional email address can be set as BCC (e.g. Accounting email address) as a standard configuration.

Note: The body text of this email consists of many different components and can't be as flexibly adapted as other emails

Header: Order #@number confirmed

Body: 

Order Confirmation

Order #155 details:
1 x Job Posting £300.00
1 x Job Upgrade £150.00

Billing information
Company name: Job Board Ltd.
VAT number: 123456789
First name: Jane
Last name: Smith
EC3A
30 St Mary Axe
London
GB

Payment Method
Pay per invoice 

Subtotal: £450.00

VAT: £50.00

Order Total: £500.00

Thank you for your order!

Trigger: 7 days prior to subscription expiration

Recipient: Recruiter (owner of subscription)

Note: Amount of days can be configured

Header: Your subscription is about to expire soon

Body:

Dear customer,

Thanks for using our [subscription:type] service, we hope it met your expectations so far!
The product is going to expire in [subscription:days-to-expire] and will not be renewed automatically, so we thought we’d check in about next steps.

If you’d like to continue using our service you have the following easy options to purchase a new product:

<b>Direct Contact:</b>
feel free to contact us - one of our Sales Representatives is happy to help you find the right plan.
<a href="[frontend:url]/contact">CONTACT US NOW</a>

<b>Self-Service:</b>
visit our product page and book a new product here.
<a href="[frontend:url]/products">LOOKING FOR A NEW PRODUCT</a>

Trigger: An upgrade that included the "notification upgrade feature" was booked

Recipient: Specified in the job upgrade product

Header: The upgrade "@upgradeName" was booked

Body:

The upgrade "@upgradeName" was booked for the job <a href="@jobUrl">@jobTitle</a> with the order <a href="@orderUrl">@orderNumber</a></br>

Trigger: An internal application has been submitted

Recipient: Registered recruiter

Note: Email is sent out only if the recruiter is registered on the job board

Header: New application for your job offer [node:field_job_application_job:entity:title]

Body:

Hello,

You have received a new application for your job posting <a href="[frontend:url][node:field_job_application_job:entity:url:relative]">[node:field_job_application_job:entity:title]</a>

You can read the application <a href="[frontend:url]/job-application/[node:nid]">here</a>

In order to see the full application please login to [site:name] with your username [node:field_job_application_job:entity:author:account-name] or your email address.

Kind regards,
The [site:name] team

Enclosed are the details for the application:

Applicant name:
[node:field_job_application_first_name:value] [node:field_job_application_last_name:value]

Applicant email:
[node:field_job_application_email_addr:value]

Cover letter:
[node:field_job_application_cover:value]

Trigger: Internal application has been submitted

Recipient: Anonymous recruiter

Note: Email is sent out only if the recruiter is not registered on the job board.

Header: New application for your job offer [node:field_job_application_job:entity:title] on [site:name]

Body:

Hello,

You have received a new application for your job posting <a href="[frontend:url][node:field_job_application_job:entity:url:relative]">[node:field_job_application_job:entity:title]</a> on <a href="[frontend:url]">[site:name]</a>.

Kind regards,
The [site:name] team

Enclosed are the details for the application:

Applicant name:
[node:field_job_application_first_name:value] [node:field_job_application_last_name:value]

Applicant email:
[node:field_job_application_email_addr:value]

Cover letter:
[node:field_job_application_cover:value]

Trigger: Internal application has been submitted by an anonymous application

Recipient: Anonymous applicants

Note:

Email is sent out only if the applicant is not registered on the job board, as verification is required.

The mail is resent after 24 and 72 hours (configurable).

Header: New application performed for job [node:field_job_application_job:entity:title] on [site:name]

Body:

Hello,

You have recently applied for a job <a href="[frontend:url][node:field_job_application_job:entity:url:relative]">[node:field_job_application_job:entity:title]</a> on <a href="[frontend:url]">[site:name]</a>.

In order to verfiy your application click on the link below:

<a href="[frontend:node:anonymous-application-verification-url]">Verification link</a>

Kind regards,
The [site:name] team

Trigger: A contact request was sent by a recruiter

Recipient: Applicant

Header:

CV contact by organization [resume_contact:field_rcr_organization:entity:title]

Body:

Hello,

The organisation <a href="[frontend:url]/[resume_contact:field_rcr_organization:entity:profile-url]">[resume_contact:field_rcr_organization:entity:title]</a> requested full access to your CV.

[resume_contact:field_rcr_message:value]

To approve the request please login to your <a href="[frontend:url]/resume-contact/applicant/pending">dashboard</a>.

Kind regards
The [site:name] team

Trigger: A contact request was accepted by an applicant

Recipient: Recruiter who requested contact

Header:

CV contact approved by [resume_contact:field_rcr_applicant:entity:resume:uid:entity:field_user_firstname] [resume_contact:field_rcr_applicant:entity:resume:uid:entity:field_user_lastname]

Body:

Hello,

<a href="[frontend:url]/resume/[resume_contact:field_rcr_applicant:entity:uid]">[resume_contact:field_rcr_applicant:entity:resume:uid:entity:field_user_firstname] [resume_contact:field_rcr_applicant:entity:resume:uid:entity:field_user_lastname] ([resume_contact:field_rcr_applicant:entity:resume:field_resume_title])</a> has approved your CV contact.

You now have full access to the CV.

Kind regards,
The [site:name] team

Trigger: New CVs were published that match the recruiter's saved search criteria

Recipient: Recruiter

Header: New results for your saved search at [site:name]

Body:

Hello [user:display-name],

There are new results for your saved search "[search-api-saved-search:label]": [search-api-saved-search-results:links]

Kind regards,
The [site:name] team

Trigger: Certain users haven't logged in in the past 7 years

Recipient: General site email address of the job board

Note: Interval can be configured

Header: GDPR notification about inactive users at [site:name]

Body:

Hello,

These users haven't used our service in the past [jobiqo_gdpr:notification_time]: [jobiqo_gdpr:mail_list].

Trigger: An anonymous user sends a message via the contact form 

Recipient: General site email address of the job board

Header: New contact message from @sender-name (@sender-mail) at @site-name: @subject

Body: @sender-name (@sender-url) sent a message using the contact form at @form-url. [Placeholder Message]

Trigger: An anonymous user sends a message via the contact form and marks the checkbox "Receive a copy"

Recipient: The anonymous user that sent a contact message

Header: You have sent a contact message from @site-name: @subject

Body: You have sent a message using the contact form at @site-name: [Placeholder Message]