Step 1: Understand taxonomies
Your contact point at Jobiqo will give you all the necessary information about taxonomies.
Our article "What are taxonomies and why are they so important?" will also provide you with great insights.
Step 2: Define your taxonomy terms
At the start of this project, we will send you a document that was prepared for you. Please read the instructions carefully before filling out the worksheet and consult us, if there are any questions!
The worksheet consists of several tabs. One tab for each available taxonomy.
- Please review each tab and review the standard taxonomies to see if these already fit your requirements. You may need to adapt these terms to fit the market needs and align with your business concept. You are of course free to make any necessary changes and adaptions to the taxonomy to fit your use case.
- In case you already have a job board and we migrate data for you, please ensure to always create a mapping. Find an explanation in the tab "Occupational fields".
Keep in mind that any taxonomies provided in this spreadsheet are going to be available in the system, so it's important that you insert terms for all of them. Our experience showed that all of these are important taxonomies for job boards and provide users with a better experience. Many of these fields are optional for users to fill out.
In case you operate in a specific industry, you maybe need additional fields/taxonomies. Please reach out to us with your requirements.
Tips & Tricks:
- Decide if you want a flat and small list or a more extensive list. If you go with a more extensive taxonomy, work with parent/child terms (especially for occupational fields) for a better structure. Learn more here.
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Adding new taxonomy terms is quite easy, however, it is more complicated to delete existing terms due to possible SEO impacts. Thus, we advise you to start with fewer completely new terms in the beginning and add more taxonomies along the way if needed. And if the time comes when certain existing terms should be removed on the launched site, please consult us first via Teamwork.
- Analyse your current taxonomy or search terms. Well-performing terms should be included in the new taxonomy.
- Pay special attention to any taxonomies used on the job search and company search, but especially to occupational fields and employment types.
- Avoid duplicate terms even across different taxonomies (e.g. "Management" in both Occupational Fields and Fields of Study).
- Avoid very general terms like "Other". "Other occupations", for example, would be better.
- After the taxonomies have been implemented, you can optionally include synonyms for each taxonomy term. This procedure can improve the user experience and ensure proper mapping for importers. Learn more here.
- If needed, you can also add child terms. Add a hyphen ("-") before the child term and do not add any spaces in between ("-Head of HR").
- Especially Industry, Occupational Fields and Fields of Study can be tough to differentiate. The rule of thumb: a very general term like "Medicine" belongs to industry; more specific terms belong to the occupational fields.
- Avoid gender-specific terms (e.g. male/female job titles for occupational fields).
Step 3: Return the spreadsheet
After you're done, please return the spreadsheet to us. We will review your desired changes and send you additional feedback to bring your taxonomies to the next level.
Step 4: Update taxonomies in the backend
Now, after the taxonomies are defined, take a closer look at how you can use and adapt taxonomies in the taxonomy manager.
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Open the taxonomy manager
Go to the taxonomy manager in the backend (Content > Taxonomy Manager or directly via the path: /admin/structure/taxonomy_manager/voc). -
Open your taxonomy spreadsheet
Open the first taxonomy based on the spreadsheet: Occupational fields. -
Delete old terms
Since the site is not live yet, you can still easily delete old taxonomy terms. In order to do so, please choose all terms you want to delete and click on “delete”. In case you also want to delete all child terms, check this box “delete children of selected terms” and click delete. -
Add new terms
To add new terms click the button “add” to insert new terms. You are now able to insert one item per line or to mass import taxonomy values from a spreadsheet. To mass import items, please go to your taxonomy spreadsheet and copy and paste all occupations.- Add one term per line
- Child terms can be prefixed with a dash "-" (e.g. "-Social Media Manager") - do not insert any spaces in between.
- In order to create terms in a predefined order, please select the following checkbox “Create the term in the order provided in the list”.
- Click "done.
- If needed, you can take further actions, e.g.:
Step 5: Clean up
Do not forget that in the system there are potentially still references to the old terms that you deleted before, such as published jobs, resumes or organisation profiles. Cleaning up is an important step in order to avoid any error messages (e.g. deleted terms may appear as IDs in the search filters),
If the content on your job board so far is only test content, you can simply unpublish or even delete any content. If you want to keep the content, alternatively, you can also edit each concerned entity, by selecting a new term and saving your changes.
Step 6: Testing
As a last step, please ensure to review your changes. To do so, try to create content (e.g. jobs, company profiles, CVs) and tag the freshly created terms.
After that, please ensure to test the job search, company search, and if enabled also the CV search. Search and select the new terms in the available filters and in the free text search.